Accounting Assistant/ Data Entry

Job Category: Accounting & Finance
Job Location: Clark, Pampanga

Would you like to become part of an American business where your expertise as an Accounting Assistant/Data Entry will be fully utilized? This job is perfect for you!

Why you will love working with this Client?

Our client is a business based in the US that provides professional tools for woodworking, home improvement and industrial markets. They are a growing company and have an amazing team here in the Philippines. This client is looking for new team members to join their highly experienced professionals. Apply now!

Location / Shift

Clark Office, Night Shift

NOTE: You must be willing to work in the office in the above office location to apply for this position

Job Description

The Accounting Assistant/Data Entry we are looking for will be reporting to the CEO and Finance Manager. You will be responsible for managing the invoice and processing customer payments, customer deductions and credits, and PO’s and vendor bills.

Other responsibilities include:

  • Credit card receipt processing
  • ● Process VRA’s and vendor credits
  • ● Perform other financial, administrative and clerical services as needed
  • ● Reconcile customer payments to unpaid invoices on the customers’ account and record as directed by Finance Manager (ACH and EDI payments)
  • ● Review any credits or short payments taken by customers and ensure that they have been authorized before processing in the accounting system
  • ● Dispute all customer short-pays and No Goods receipts
  • ● Monitor unauthorized credits and follow up with customers
  • ● Manage POD processing for shortage claims by obtaining and submitting appropriate shipping documentation
  • ● Create and process credit memos for authorized deductions on customer accounts
  • ● Advise the Finance Manager of unapplied credits that are in the accounting system or otherwise a problem
  • ● Advise the Operations Department of claims that are not received or otherwise a problem
  • ● Obtain approval of bills from appropriate department managers
  • ● Reconcile pricing and quantity of inventory on purchase orders to the corresponding vendor bill; inquire and follow up with the Operations Manager regarding any discrepancies
  • ● Enter bills accurately in Netsuite once approved
  • ● Enter credit card transactions from all company credit cards in accounting software
  • ● Manage credit card imports into NetSuite
  • ● Inquire into any credit card receipts that are missing from accounting software during the reconciliation process
  • ● Keep an eye out for any fraudulent transactions. Follow up with employees who have the missing receipt
  • ● Prepare vendor credits for destroyed-in-field inventory reimbursements
  • ● Prepare vendor credits for marketing and other reimbursements
  • ● Ensure credits are received timely from vendors
  • ● Process Lowes credits


  • Experience processing accounting transactions in QuickBooks or other similar accounting systems
  • ● Good Knowledge of MS Windows, Outlook, Excel, Word and PowerPoint
  • ● Minimum Education: some accounting courses
  • ● Completed or currently enrolled in post-high-school accounting course/program
  • ● Bookkeeping skills and knowledge of accounting systems
  • ● Understanding of acceptable accounting principles and procedures
  • ● Excel in use of the accounting computer system (Netsuite) & Microsoft Excel
  • ● Excellent Communication – verbal and written
  • ● Ability to present oneself and the company in a professional manner
  • ● Administrative and organizational skills
  • ● Analytical and problem-solving skills
  • ● Accuracy and attention to detail
  • ● Continuous improvement mindset
  • ● Goal oriented
  • ● Honest, trustworthy, respectful of others with sound work ethics

Why join optiBPO?

optiBPO is an exciting workplace where you will be surrounded by smart, talented, and motivated professionals that supports clients across Australia, New Zealand, United States, Canada, United Kingdom, and Europe. optiBPO helps clients in planning, building, and managing dedicated offshoring teams in the Philippines.

Enjoy great perks and benefits such as in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. It is important for us to help you advance your career by elevating growth strategies and learning opportunities throughout your career journey with us.


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