Accounts Administration & Warehouse Support Officer

Job Category: Accounting & Finance/ Purchasing
Job Location: Clark, Pampanga

Grab this amazing job opportunity to work with an Australian Team! If you are into accounts administration works and tasks, Join our team now!

Why you will love working with this Client?

This client is an Australian-based company that provides mechanical services and installs HVAC materials for contractors . They have been in this industry for a long time now and they have established a good quality of service. Joining their team will surely open greater opportunities for your career!

Location / Shift

Clark Office, Morning Shift

NOTE: You must be willing to work in the office in the above office location to apply for this position

Job Description

We are hiring for an Accounts Administration & Warehouse Support Officer who will be responsible for invoicing sales batch, generating customer credit on a daily basis. You will also be generating customer price files as requested.

For Ad Hoc tasks, you will be asked to support and contribute to the implementation of ‘Lean’ principles & tasks on a continuous basis and contribute to team effort and effectiveness through open communication and a positive outlook.

Other roles and responsibilities:

  • ● Warehouse timesheet entry and reporting weekly
  • ● Freight costing, reporting and import file creation monthly
  • ● Error reporting data entry, analysis, and reporting monthly
  • ● Order fulfillments for same and next day deliveries daily
  • ● Updating of Cylinder Tracking worksheet weekly
  • ● Manual generation of Cylinder Hire invoices monthly

Principal accountabilities of this role are:

  • ● Customer Invoicing and Credit Note Generation:
    • – Daily Sales Order Batch Invoice Run
    • – Daily review and generation of Customer Credit Notes
  • ● Supplier Invoice Entry:
    • – Entry of invoices to fully costed Purchase Orders
    • – Entry of invoices coded directly to account lines
  • ● Customer Payment Entry:
    • – Entry based on remittance provided
    • – Entry based on bank extraction
  • ● Customer Price Files:
    • – Extraction & formatting of excel file on request
  • ● Warehouse Labour Reporting:
    • – Weekly timesheet entry to excel worksheet
    • – Weekly KPI productivity data extraction and reporting
  • ● Freight Costing and Reporting:
    • – In House run sheet formatting and cost allocation-excel
    • – Truck run sheet formatting and cost allocation-excel
    • – Civic Transport data extraction and formatting -excel
    • – Creation of monthly freight cost import file-excel
    • – Monthly freight cost review and reporting-excel
  • ● Error Reporting
    • – Error reporting review and data entry – excel
  • ● Warehouse Sales Order Fulfillment Support
    • – Fulfillment of sales orders and integrated freight bookings
    • – Printing packing lists and shipping labels to warehouse
  • ● Cylinder Register Administration
    • – Tracking Sheet entry receivals, sales & returns– excel
    • – Weekly audit of tracking sheet to SOH balances
    • – Monthly manual generation of customer hire invoices
  • ● Other Ad Hoc Activities.
    • – Operate professionally and ethically by following the values, policies and procedures. Offer suggestions that will improve internal processes and operating environment.
    • – Other tasks as requested by the Finance Manager


  • At least 5 years previous experience in an Admin/Accounts role with a fundamental understanding of basic bookkeeping functions and Australian GST application
  • ● Solid analytical skills, with the ability to create reports and perform data interrogation via Microsoft excel/access with a clear understanding of required outcomes
  • ● Effective time and priority management
  • ● Excellent English Communication (both verbal and written).
  • ● Work quickly whilst maintaining quality standards, a high degree of accuracy and not compromising on safety
  • ● High awareness and contributor to a ‘Safety First’ culture 
  • ● Proficiencies:
    • – Microsoft Office – Advanced Excel and Access
    • – NetSuite – Finance software
    • – General computer capabilities

Why join optiBPO?

optiBPO is an exciting workplace where you will be surrounded by smart, talented, and motivated professionals that supports clients across Australia, New Zealand, United States, Canada, United Kingdom, and Europe. optiBPO helps clients in planning, building, and managing dedicated offshoring teams in the Philippines.

Enjoy great perks and benefits such as in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. It is important for us to help you advance your career by elevating growth strategies and learning opportunities throughout your career journey with us.


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