Accounts Payable Officer
Why will you love working with this Client?
This client is dedicated to serving people with disabilities in Australia. One of their goals is to be the country’s leading supplier of world-class special needs equipment. A great company to join to be able to enhance more of your skills and grow your career.
Location / Shift
Clark, Pampanga – Morning Shift
Job Overview
As an Accounts Payable Officer, you will be responsible for the accurate and timely processing of supplier invoices and payments, maintaining strong financial controls, and supporting consistent and standardised accounting practices across the organisation. The role works closely with operational teams and suppliers to resolve issues promptly and ensure supplier payments are processed in accordance with agreed terms.
Key Accountabilities/Responsibilities
Strategic
- ●Support the consistent application of accounts payable processes, policies, and controls across the organisation
●Assist in maintaining accurate vendor master data and supporting strong supplier relationships
●Contribute to KPI reporting by ensuring timely and accurate data (e.g., aged payables, payment performance)
●Maintain a strong service focus when engaging with suppliers and internal stakeholders
●Identify and escalate process issues or inefficiencies to support continuous improvement
Operational
- ●Ensure all vendor invoices are appropriately approved in line with company policies
●Input and code vendor invoices accurately to the correct ledger, cost centre, and subsidiary
●Process weekly payment runs for suppliers and employee reimbursements promptly
●Act as the first point of contact for vendor payment queries and follow-up issues where required
●Maintain and update vendor master data accurately and promptly
●Perform reconciliations, including supplier statements and credit card accounts
●Prepare and analyse aged payables reports and assist with cash flow payment forecasts and ad hoc reporting as required
●Liaise with internal operational teams to resolve invoice discrepancies or approval delays
●Ensure invoices and payments are processed within agreed supplier terms and company timelines
●Maintain accurate records and supporting documentation for all transactions
●Assist with month-end activities, including reconciliations and accrual support where required
●Ensure adherence to internal controls, policies, and audit requirements
Key Skills & Experience
- ●Demonstrated experience in an Accounts Payable role (e.g., AP Officer / AP Specialist
●Solid understanding of basic accounting and accounts payable principles
●High level of accuracy and attention to detail
●Ability to prioritize and multitask
●Ability to build good relationships with vendors
●Excellent verbal and written communication skills
●Knowledge of NetSuite, Zone capture, and Web expense is an advantage
Why join optiBPO?
optiBPO is an exciting workplace where smart, talented professionals will surround you. These professionals support clients across Australia, New Zealand, the US, Canada, and Europe.
Moreover, this is an excellent opportunity for anyone interested in serving as the Asana Accounts Payable Officer.
The job is within an international environment.
Perks & Benefits
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●In-house medical team and HMO coverage.
●A healthy workplace promotes collaboration and creativity.
●Clear growth strategies and learning opportunities to advance your career.
Enjoy great perks and benefits, such as an in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. In addition, we need to help you advance your career by elevating growth strategies. You will also have learning opportunities throughout your career journey with us. If you are passionate about contributing to a dynamic team, the Accounts Payable Officer role offers great career prospects at optiBPO.
